Delays in construction projects are a common problem around the world, negatively impacting both the project and the people involved; thus, a country's sustainable development depends on the successful completion of construction projects. In the construction management process, time limits have a profound impact on project success. If these time limits are not followed, construction may be delayed or contract parties may lose rights. With this novel model, construction contract parties will be able to track expiration dates carefully in order to avoid forfeitures. A smart email prototype is developed in this study to track time limits and alert parties daily before the expiration date to demonstrate the benefits of smart applications in improving project management processes and performance. Time limits during the tendering phase are examined under nine headings: "tender notices", "assigning a tender commission", "publishing a correction notice", "validity periods for tenders and guarantee letters", "finalizing the tender proceedings", "amending and clarifying tender documents", "signing contracts", "prohibitions and criminal liability", and "complaints or appeals". Smart technologies, such as the one proposed in this research, are being increasingly used in Construction Project Management to facilitate digital transformation, resulting in more efficient and effective projects.